Administrative Assistant II

Company: St. Joseph Health Regional Hospital
Location: Madisonville
Posted on: November 21, 2022

Job Description:

Overview:
CHI St. Joseph Health Madison Hospital is located Madisonville TX and is a 30 bed critical access hospital. Our Emergency Room consists of 5 beds.

Responsibilities:
JOB SUMMARYProvides secretarial and administrative assistance to one's particular administrator to assist the administrator in carrying out his/her day-to-day duties and maintaining open lines of communication between staff and upper management to ensure accuracy and efficiency of office responsibilities. - -ACCOUNTABILITIESESSENTIALDeals with heavy volume of telephone communications, handling routine inquiries. Screens, responds to and/or refers callers, visitors and others to guide the individuals in their intended direction. Performs general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing, coordinating travel arrangements, ordering supplies, maintaining manual files, contract coordination, etc, to maintain an efficiently functioning office. Drafts and types reports and other correspondence to assist in communications with staff and the community, and to document particular events. Prepares agendas and supporting documentation continuous, ongoing process, planning in advance for Medical Staff meetings. - Schedules and makes preparations for meetings to ensure that all necessary attendees are in attendance and that they are provided what they need to conduct an effective meeting. Coordinates executives' schedules to maintain efficient use of time and resources. Maintains files, logs and manuals to keep them up-to-date. Keeps communication lines open and facilitates effective communication to foster a healthy working environment. Prepares administrative calls schedule on routine basis. Reviews and inputs daily time and attendance adjustments.Performs other duties as assigned to meet the organization`s needs.

Qualifications:
QUALIFICATIONSEducation Required: High school diploma or equivalent (GED)Preferred: - Associates degree or higherExperienceRequired: Minimum of 1 yearPreferred: More than 7 yearsSkillsRequired: Excellent organizational skills (oral and written) and the ability to excel at details, multi- tasking and working under pressure. Must have some experience and skilled in the use of software programs such as Google Workspace, MS Word, ACCESS, PowerPoint, and Excel. - Ability to exercise independent judgment. Preferred: Secretarial experience in a medical or legal work environment

Keywords: St. Joseph Health Regional Hospital, College Station , Administrative Assistant II, Other , Madisonville, Texas