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Business Coordinator I - Human Resources

Company: NCAA
Location: College Station
Posted on: January 9, 2022

Job Description:

Details Posted: 01-Dec-21 Location: College Station, Texas Type: Full-time Required Education: 4 Year Degree Categories: Operations Operations - Administrative Support Operations - Business OfficeSector: Collegiate SportsInternal Number: R-040434 We are in need of a Business Coordinator I to help us take our unit to new heights in achieving our goals. The support that this person provides is crucial to our business operations and includes performing tasks such as but not limited to: Serving as a liaison with University Human Resources and Payroll Services departments; Coordinating routine personnel activities for budgeted staff; Providing training on new and existing business procedures as related to HR issues; Preparing annual Athletic Related Income Reports for Coaching Staff and Senior Management; Creating a budget for staff hires and terminations; Locating and complying with System policies and regulations and University rules for athletic business staff. The selected candidate will subscribe to and support our commitment to Inclusion, Diversity, Equity and Accountability (IDEA) as stated above. If you can champion the growth and development of our unit, and you have the desired experience and expertise then we encourage you to apply. Required Education and Experience: Bachelor's degree or any equivalent combination of education and experience Two years of related experience in general office, accounting or personnel operations Required Knowledge, Skills, and Abilities: Ability to communicate/work with a variety of people and personalities Ability to multi-task and work cooperatively with others Other Requirements: Some nights, weekends, and holidays as required to complete assigned tasks Preferred Experience: University experience with University HR procedures and policies Working knowledge of Employee Personnel Action (EPA) system Experience in task management and supervisory experience Preferred Knowledge, Skills, and Abilities: Access database system Responsibilities: Payroll - Emolument reporting for Comp Tickets, Slocum Nutrition Center, Travel, Reimbursements and Dealer Cars. Enter one-time emolument into Workday for each employee that receives Non-Salary Compensation. Receive reports from 12th Man Foundation for Comp Ticket reporting and from Chartwells for Slocum Nutrition Center. Receive Non-Salary Compensation forms from Business Office for Travel, Temporary Housing, Rings, etc. Payroll - Process new budgeted employees through on-boarding in Workday to include training, process requests for Prior State Service, database update, and website update for applicable employees. Process transfers into Athletics from other departments. Create and maintain digital personnel files for budgeted employees per records retention schedule. Maintain position files per records retention. Keep track of monthly employees in Workday through the on-boarding process called Pay Calculation Report for a Period. Audits - Assist external and internal auditors with document requests, as it relates to payroll and employment contracts. Backup - Provide backup to Business Assistant III processing HR/payroll for wage employees when needed. Driver B/G - Process department employees Drivers Background Checks. All department employees, who will be transporting student-athletes, are required to pass a drivers background check with the Department of Public Safety for the state that their drivers license was issued. HR Liaison - Perform HR/payroll related duties and is annually evaluated on performance of those duties. Attend periodic HR Liaison Conferences and responsible for distributing HR/payroll related information to employees. Parking - Parking assignments for budget staff. Guest parking system in Transportation website. Payroll - FMLA Packets- Prepare and present to FMLA packets to staff, monitor Time and Leave in Workday, and sick leave pool request, to include annual requests for updated status and forms. Assist employees and managers with Workday Time and Leave issues and resetting SSO passwords. Prepare workers comp forms and forward to University's Workers Comp Administrator. Payroll - Process budget employees exit paperwork. Terminate in Workday, database update, and web-site update for applicable employees. Process transfer outs from Athletics to other departments. Update digital personnel files for budgeted employees and prepare for transfer to new department if applicable. Reports - Code, balance, and input Monthly and Full-Time Staff Camp Pay Calculation Report in CYMA accounting system for Athletic Financial Manager after each payroll. Scan PCR and related payroll documents in Laserfische. University Required Training - Monthly review of status of employees. Contact managers of employees that are past due and work with them so their staff are compliant. Reports - Enter budgeted employees pay calculation report into payroll database. Prepare and distribute annually Athletic Related Income Report for Coaching Staff and Sr. Staff. Other Duties - Perform other duties as assigned.

Keywords: NCAA, College Station , Business Coordinator I - Human Resources, Other , College Station, Texas

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