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Resident Camp Office Clerk

Company: YMCA of Greater Houston
Location: Trinity
Posted on: June 13, 2021

Job Description:

DescriptionPosition Summary:Provide administrative services to Camp Cullen Registrar/Director of Relational Marketing. Assist in achieving departmental goals through office support. Embody the five core values of the YMCA of Greater Houston.Essential Functions:Execute camp registration and administrative services for department and handle office details of a confidential nature.Prioritize and manage multiple projects simultaneously and follow through issues in a timely manner.Prepare and produce reports according to established deadlines. Coordinate arrangements for events and programs and handle the details of such functions, including material preparation, and registration activities.Answer phone calls and provide information and registration assistance for Summer and Family Camps and refer all other calls to appropriate Director or staff member.Work in our Daxko database system to assist with camp registrations.Prepare, proof read and edit correspondence and respond to routine inquiries.Maintain efficient organized and updated file system.Provides prompt, professional, and courteous customer service.Manage multiple calendars.Open, sort, and distribute incoming correspondence, including faxes and mail.Maintain inventory of office supplies and order supplies when needed.Reports suspicious and inappropriate behaviors and policy violations.Follows mandated abuse and incident reporting requirements.Meets timelines and deadlines related to supporting systems and employee compliance. Example includes but are not limited to Kronos Workforce Ready for review and approval of time sheets.Other duties as assigned.YMCA Culture & Cause ExpectationsOur mission and core values are brought to life by our culture. It's who are, who we aspire to be and how we show up every day. We are cause-driven. We don't just show up, we show up with purpose. As a cause driven leader you are expected to be:Welcoming-Accept neighbors eagerly, warmly, hospitably, and as equal participants.Nurturing-To care for, support, and help develop through encouragement.Hopeful-Take an optimistic or positive view of future outcomes.Determined-To devote full strength and concentrated attention to the cause.Genuine-To be honest and open in relationships with others.YMCA Competencies (Leader):Mission Advancement: Accepts and demonstrates the Y's values. Demonstrates a desire to serve others and fulfill community needs. Recruits volunteers and builds effective, supportive working relationships with them. Supports fund-raising.Collaboration: Works effectively with people of different backgrounds, abilities, opinions, and perceptions. Builds rapport and relates well to others. Seeks first to understand the other person's point of view, and remains calm in challenging situations. Listens for understanding and meaning; speaks and writes effectively. Takes initiative to assist in developing others.Operational Effectiveness: Makes sound judgments, and transfers learning from one situation to another. Embraces new approaches and discovers ideas to create a better member experience. Establishes goals, clarifies tasks, plans work and actively participates in meetings. Follows budgeting policies and procedures, and reports all financial irregularities immediately. Strives to meet or exceed goals and deliver a high-value experience for members.Personal Growth: Pursues self-development that enhances job performance. Demonstrates an openness to change, and seeks opportunities in the change process. Accurately assesses personal feelings, strengths and limitations and how they impact relationships. Has the functional and technical knowledge and skills required to perform well; uses best practices and demonstrates up-to-date knowledge and skills in technology.Qualifications:Associate's degree (A. A.) or equivalent from two-year college or technical school. Three or more years of administrative assistant experience.Advanced level Microsoft Office (Word, Excel, PowerPoint, Publisher) and Outlook. Knowledgeable about office processes and procedures.Ability to work with integrity, discretion and a professional approach. Ability to work independently and be self motivating.Knowledge and understanding of audio visual and computer equipment. Strong time management and attention to detail.Excellent written and verbal communication. Bilingual in Spanish preferred.Ability to relate effectively to diverse groups of people from all social and economic segments of the community.All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status.

Keywords: YMCA of Greater Houston, College Station , Resident Camp Office Clerk, Other , Trinity, Texas

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