Under the general supervision of the QIDP Coordinator and in
coordination with the Director of Residential Services, the Clerk I
will perform such duties as tracking a variety of professional
observations, entering a variety of observations and assessment
completion dates into databases and other job duties as assigned.
Performs somewhat complex clerical work requiring the use of
general clerical skills gained through experience. Most work
procedures are established by the QIDP Coordinator, who
periodically reviews work for compliance with established
Essential Job Functions:
Attends work on a regular basis and may be required to work a
specific shift schedule or, at times, even a rotating schedule,
extended shift and/or overtime in accordance with agency leave
policy and performs other duties as assigned.
Establish and maintain positive supportive relationships with
employees, individuals served and individual's family members and
Ensure the accurate and timely flow of written and verbal
communication within and between departments.
Completes typing of forms and reports (i.e. transactions,
orders, inventories, etc.) by date assigned.
File, copy, and distribute all documents as assigned.
Performs the duties of DRS clerical staff and/or Admin.
Assistant during absences
Communicates regularly with the Home Managers, Home Supervisors
Continuously enhance job performance by participating in career
growth and development.
Performs special assignments as designated by the QIDP
Coordinator and serves as a member or leader of various department
and/or facility committees and work groups.
Other duties as assigned by supervisor.
Other duties as assigned include but are not limited to actively
participating and/or serving in a supporting role to meet the
agency's obligations for disaster response and/or recovery or
Continuity of Operations (COOP) activation. Such participation may
require an alternate shift pattern assignment and/or location.
Knowledge Skills Abilities:
Working knowledge of business English, spelling, punctuation,
grammar, math, and of modern office practices and procedures. Some
knowledge and experience in using Access Databases. Some knowledge
of the principles of office management. Skill in machine
transcription, word processing or shorthand to take and transcribe
dictation of automated equipment and software. Ability to take and
transcribe dictation or operate a transcribing machine accurately
at a speed consistent with work requirements. Ability to type
accurately at speed consistent with work requirements. Ability to
apply knowledge of departmental rules, regulations, procedures, or
principles of office management to work problems; to keep complex
and confidential records; to prepare accurate and detailed reports
from statistic or accounting information; to compose effective
correspondence; to use automated equipment to format forms and
tables; and to train other employees The Clerk I should demonstrate
a dedication to public services and have a commitment to excellence
in service delivery. The Clerk I should have a history of
establishing positive relationships with co-workers, the ability to
effectively communicate. Registration or Licensure
Initial Selection Criteria:
Any combination of education and experience equivalent to high
school graduation or GED, plus one (1) years' experience in
clerical or secretarial work. Additional Information:
Salary Note: The salary offered will follow HHS starting salary
guidelines which are typically made at or near the minimum of the
Applicants must pass a fingerprint criminal background check,
pre-employment drug screen, and registry checks including the
Client Abuse/Neglect Reporting System (CANRS), Nurse Aide,
Medication Aide and Employee Misconduct and HHS OIG List of
Excluded Individuals/ Entities. Males between the ages of 18 - 25
must be registered with the Selective Service.
All State Supported Living Center employees are subject to
Random drug testing.
Flexibility in work hours may be required for this position. The
position may be required to work overtime and/or extended
All applicants must be at least 18 years of age to be considered
for employment at a state-operated facility.
All new hire candidates will be required to receive COVID-19
medical screening (nasal test) as part of the due diligence
Military occupation(s) that relate to the initial selection
criteria and registration or licensure requirements for this
position may include, but not limited to: 42A, YN, 0111, 3A1X1. All
active duty military, reservists, guardsmen, and veterans are
encouraged to apply if qualified to fill this position. For more
information see the Texas State Auditor's Military Crosswalk at
HHS agencies use E-Verify. You must bring your I-9 documentation
with you on your first day of work.
I-9 Form - Click here to download the I-9 form.
In compliance with the Americans with Disabilities Act (ADA),
HHS agencies will provide reasonable accommodation during the
hiring and selection process for qualified individuals with a
disability. If you need assistance completing the on-line
application, contact the HHS Employee Service Center at
1-888-894-4747. If you are contacted for an interview and need
accommodation to participate in the interview process, please
notify the person scheduling the interview.