Under the direction of the Unit Director, the Clerk I will
perform such duties as to successfully ensure that the clothing and
personal care item needs of the individuals at the homes are met.
This will include inventorying, purchasing, and maintaining
individuals' clothing as well as personal items on a routine basis.
Performs somewhat complex clerical work requiring the use of
general clerical skills gained through experience. The clerk II
works under the general supervision of the Unit Director receiving
detailed instruction only when procedures are changed. Most work
procedures are established by the Unit Director, who periodically
reviews work for compliance with established procedures. Essential
Attends work on a regular basis and may be required to work a
specific shift schedule or, at times, even a rotating schedule,
extended shift and/or overtime in accordance with agency leave
policy and performs other duties as assigned.
Establish and maintain positive supportive relationships with
employees, individuals served and individual's family members and
Ensure the accurate and timely flow of written and verbal
communication within and between departments.
Completes typing of forms and reports (i.e. transactions,
orders, inventories, etc.) by date assigned.
File, copy, and distribute all documents as assigned.
Performs the duties of clerical supervisor and/or Adm. Tech I
during absences, excluding supervisory duties.
Communicates regularly with the Home Managers and Home
Supervisors regarding individual's clothing and personal items.
Monitors, maintains, and orders supplies for staff and residents
by assigned dates set by the supply department. Supplies are stored
in a timely manner and problems reported to Unit Director.
Facilitates the financial transaction process (including picking
up and distributing money) as assigned.
Continuously enhance job performance by participating in career
growth and development.
Performs special assignments as designated by the Unit Director
and serves as a member or leader of various department and/or
facility committees and work groups.
Other duties as assigned include but are not limited to actively
participating and/or serving in a supporting role to meet the
agency's obligations for disaster response and/or recovery or
Continuity of Operations (COOP) activation. Such participation may
require an alternate shift pattern assignment and/or location.
Knowledge Skills Abilities:
Working knowledge of business English, spelling, punctuation,
grammar, math, and of modern office practices and procedures. Some
knowledge of the principles of office management. Skill in machine
transcription, word processing or shorthand to take and transcribe
dictation of automated equipment and software. Ability to take and
transcribe dictation or operate a transcribing machine accurately
at a speed consistent with work requirements. Ability to type
accurately at speed consistent with work requirements. Ability to
apply knowledge of departmental rules, regulations, procedures, or
principles of office management to work problems; to keep complex
and confidential records; to prepare accurate and detailed reports
from statistic or accounting information; to compose effective
correspondence; to use automated equipment to format forms and
tables; and to train other employees The Clerk I should demonstrate
a dedication to public services and have a commitment to excellence
in service delivery. The Clerk I should have a history of
establishing positive relationships with co-workers, the ability to
effectively communicate. Registration or Licensure
Initial Selection Criteria:
Any combination of education and experience equivalent to high
school graduation or GED, plus one (1) years' experience in
clerical or secretarial work. Additional Information:
Applicants must pass a fingerprint criminal background check,
pre-employment drug screen, and registry checks including the
Client Abuse/Neglect Reporting System (CANRS), Nurse Aide,
Medication Aide, Employee Misconduct, and HHS OIG List of Excluded
Individuals / Entities.
Males between the ages of 18 - 25 must be registered with the
All state supported living center employees are subject to
random drug testing.
Flexibility in work hours may be required for this position.
The position may be required to work overtime and/or extended
All applicants must be at least 18 years of age to be considered
for employment at a state-operated facility.
All new hire candidates will be required to receive COVID-19
medical screening (nasal test) as part of the due diligence process
Military occupation(s) that relate to the initial selection
criteria and registration or licensure requirements for this
position may include: 51C, LS, SK, 3044, 6C0X1. For more
information see the Texas State Auditor's Military Crosswalk at
HHS agencies use E-Verify. You must bring your I-9 documentation
with you on your first day of work.
I-9 Form - Click here to download the I-9 form.
In compliance with the Americans with Disabilities Act (ADA),
HHS agencies will provide reasonable accommodation during the
hiring and selection process for qualified individuals with a
disability. If you need assistance completing the on-line
application, contact the HHS Employee Service Center at
1-888-894-4747. If you are contacted for an interview and need
accommodation to participate in the interview process, please
notify the person scheduling the interview.