Events Coordinator III

Company: Texas A&M University
Location: College Station
Posted on: November 23, 2020

Job Description:

SunIRef:Manu Job Title Events Coordinator III Agency Texas A & M University Department University Center Complex Proposed Minimum Salary $2,780.17 monthly Job Location College Station, Texas Job Type Staff Job Description Our Commitment Texas A & M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability. Diverse perspectives, talents, and identities are vital to accomplishing our mission and living our core values . Who we are University Center & Special Events manages the Memorial Student Center, Rudder Theatre Complex, J. Earl Rudder Tower, John J. Koldus Building, All Faiths Chapel, Albritton Bell Tower and the University Center Guest Suites. Our experienced staff can provide a full range of professional services which include event coordination and setup, equipment rentals, AV services, event staffing and lodging accommodations. With a focus on superior customer service, UCEN will ensure your next event is a success! To learn more, please visit: What we want The Events Coordinator III, under general supervision, provides central coordination of large events and conferences, to include pre- and post-event liaison with clients. The selected candidate will subscribe to and support our commitment to Inclusion, Diversity, Equity and Accountability (IDEA) as stated above. If the description sounds interesting to you, we invite you to apply to be considered for this opportunity. What you need to know COVID-19 information: Texas A & M University monitors and updates our recruiting, hiring and onboarding processes to align with local, state and federally mandated health guidelines to keep employees, prospective employees, and visitors as safe as possible. Each department has established both remote and in-person procedures for conducting these processes, which include sanitizing common spaces, a mask policy, and maintaining safe physical distancing to the extent possible. Departments will provide the procedures to be followed at each step of the recruiting process. Required Education and Experience: Bachelors degree or equivalent combination of education and experience Three or more years of experience in event planning, scheduling, conference housing, or marketing and promotions, including some supervisory experience Required Knowledge, Skills and Abilities: Must be able to work evenings, weekends, and special events as necessary and required Ability to multi-task and work cooperatively with others Preferred Education and Experience: Bachelors degree in Hospitality Management, Marketing, Business Administration, Higher Education, or other related field Outcomes assessment and analysis experience a plus Experience in event planning, scheduling, conferences, lodging, or marketing and promotions at a college or university Experience with Dean Evans, EMS scheduling software Experience with sound and audio systems Preferred Knowledge, Skills and Abilities: Ability to analyze artistic styling needs to accomplish a specific purpose Responsibilities: Events - Responsibilities include, but are not limited to initiating and maintaining contact with conference and meeting group sponsors and coordinators; assists in negotiating and monitoring event contracts; schedules and conducts pre-event meetings with clients and event service partners; makes recommendations to the Assistant Director for policy and procedure implementation; provides on-site event coordination including coordination efforts between Hospitality and Event Services Set Up Crews, Maintenance, Custodial, Catering, Transportation, Residence Life, Student Life, Security, and Rudder Theatre Complex. Supervision - Supervises and trains of services supervisors, set up crew, student workers and part-time event staff. Provides orientation program for event staff to ensure they provide superior customer service. Customer Service - This position will work with clients from recognized student organizations, University departments and off-campus entities. In addition, the position is responsible for assisting in the development and implementation of a comprehensive marketing plan for the unit in conjunction with the department s marketing coordinator. Acts as liaison to organizers of athletic events, business meetings, student activities, faculty and agency programs, and community and university councils. Develops and maintains a working and communications network with these entities in order to stay abreast of campus and community activities. A primary goal is the successful delivery of one-stop shop approach to event planning and coordination to ensure superior customer service. Scheduling - Peruses daily, weekly and monthly newspapers, news programs, periodicals; websites and other related communications materials to stay current with planned and scheduled activities that may have an impact on UCEN facilities and other campus resources. Maintains and manages the centralized events calendar for the purposes of assisting management with oversight of UCEN facilities, human resources and site safety and security. Pays specific attention to event dates/times/locations and support resources needed and is responsible for proper notification to users and administrators when necessary regarding special and unusual events. This notification would include but not be limited University Police Department, Dining Services, Transportation Services, Physical Plant Department, Environmental Health and Safety, Marketing and Communications, etc. Understands the structure of the university and assists event planners by advising them of event resources and directing them to the appropriate support departments. Instructions to Applicants : Applications received by Texas A & M University and TAMHSC, must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a profile to pre-populate the online application. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.

Keywords: Texas A&M University, College Station , Events Coordinator III, Other , College Station, Texas