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Executive Assistant I

Company: Texas Agricultural Experiment Station
Location: College Station
Posted on: January 16, 2020

Job Description:

Job TitleExecutive Assistant IAgencyTexas A&M Agrilife ResearchDepartmentResearch Director ManagementProposed Minimum SalaryCommensurateJob LocationCollege Station, TexasJob TypeStaffJob DescriptionResponsibilities:

  • Coordinates calendars, meetings, and other activities. Provides technical guidance and advice on administrative matters to agency executives, management, and staff. Coordinates and carefully monitors action items and assignments made by the administrator.
  • Drafts and manages correspondence and communications, schedules appointments, manages calendar, and coordinates travel. Prepares travel arrangements and itineraries and processes travel reimbursements. Prepares notices and agendas for meetings.
  • Assists in compiling reports, maintains records and other documents, and coordinates special events. Takes detailed, professional meeting and call minutes/notes.
  • Makes purchases following agency-required process, rules, and documentation. Oversees and documents spending on multiple account types.
  • Plans and coordinates logistical and administrative support for events, meetings or other special functions and provides on-site support; takes calls and meeting notes.
  • Prepares, following journal-specific guidelines, scientific publications and uploads through journal portals, and oversees progress through the submission and review process.
  • Maintains biosketch and curriculum vitae updates following sponsor requirements as relevant.
  • Creates, reviews, and/or copy edits reports, web materials, presentations, and/or other documents as needed.
  • Researches, compiles, and applies information, making evaluative judgments on appropriate data to use.
  • Other duties as assigned.Required Education and Experience:-Bachelors degree in applicable field or equivalent combination of education and experience, background in a health-related field desired.-Three years of recent related administrative experience supporting an executive leader.Preferred Experience:-5 years of related experience-Previous experience supporting an executive leader in Research. Other requirements:Some overnight travel may be required.Knowledge, Skills and Abilities:
    • High attention to detail and organization; ability to multitask, with close attention to follow-through.
    • Excellent written communication skills.
    • Ability and willingness to work beyond normal office hours when needed.
    • Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint; Adobe Professional; Endnote Reference Library; and similar programs.
    • Ability to work cooperatively with others; exercise discretion and judgment.For consideration, submit a cover letter, resume and professional references.All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures, including the completion of the criminal history check.Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.Texas A&M AgriLife Research is the states premier research and technology development agency in agriculture, natural resources, and the life sciences. Headquartered in College Station, AgriLife Research has a statewide presence, with scientists and research staff on other Texas A&M University System campuses and at the 13 regional Texas A&M AgriLife Research and Extension Centers. We conduct more than 500 projects each year, with more than $202.5 million in research funding for fiscal year 2015. AgriLife Research helps to improve the productivity, efficiency, and profitability of agriculture. At the same time, we focus on conserving natural resources and protecting the environment.Texas A&M AgriLife Research is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer.If you need assistance in applying for this job, please contact (979) 845-2423.Useful Links:
      • Information for Prospective Employees
      • Human Resources
      • FAQs
      • Other TAMUS Job Opportunities
      • And Justice For All

Keywords: Texas Agricultural Experiment Station, College Station , Executive Assistant I, Other , College Station, Texas

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