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Program Manager - Client Engagement

Company: Texas A&M University
Location: College Station
Posted on: January 8, 2021

Job Description:

Job TitleProgram Manager - Client EngagementAgencyTexas A&M UniversityDepartmentCenter For Executive DevelopmentProposed Minimum SalaryCommensurateJob LocationCollege Station, TexasJob TypeStaffJob DescriptionOur CommitmentTexas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability. Diverse perspectives, talents, and identities are vital to accomplishing our mission and living our core values .Who we areThe Center for Executive Development (CED) at Mays Business School strives to provide fully custom executive education programs that cultivate ethical leaders. Embodying the Texas A&M traditions of excellence, integrity, leadership, loyalty, respect and selfless service, the staff at the CED welcomes the on-going dialog with clients in order to develop a tailored set of executive courses to meet their objectives. It is the CED's mission to educate and empower transformational leaders for a global society.What we wantThe Program Manager, under direction of Associate Director, is responsible for planning, organizing, directing, and managing day-to-day activities, developing and implementing procedures for the administration of the executive education programs delivered by the Center for Executive Development. The selected candidate will subscribe to and support our commitment to Inclusion, Diversity, Equity and Accountability (IDEA) as stated above. If the description sounds interesting to you, we invite you to apply to be considered for this opportunity.What you need to knowPlease note: Must be able to work irregular and occasional extended hours, as some events are held early morning, evening and weekends. Flexibility to travel is important.COVID-19 information: Texas A&M University monitors and updates our recruiting, hiring and onboarding processes to align with local, state and federally mandated health guidelines to keep employees, prospective employees, and visitors as safe as possible. Each department has established both remote and in-person procedures for conducting these processes, which include sanitizing common spaces, a mask policy, and maintaining safe physical distancing to the extent possible. Departments will provide the procedures to be followed at each step of the recruiting process.Required Education and Experience:

  • Bachelor's degree or equivalent combination of education and experience
  • Five years of related experience in program management/administration including event coordinationRequired Knowledge, Skills and Abilities:
    • Demonstrated ability to prioritize own work, multi-task, and manage last-minute needs and changes gracefully
    • Demonstrated excellent organizational skills and attention to detail
    • Demonstrated exceptional customer service skills
    • Demonstrated ability to take initiative and ownership of projects
    • Ability to communicate effectively both orally and in writing
    • Ability to routinely and independently exercise sound judgment and creative problem-solving skills in making decisions
    • Demonstrated experience working independently and as part of a team
    • Strong knowledge of word processing, spreadsheet, database and presentation skills
    • Ability to work in a fast paced, multi-dimensional work environment with a high degree of professionalism, accuracy and consistency
    • Must be able to communicate effectively and professionally with industry professionals
    • Ability to multi-task and work cooperatively with othersPreferred Education and Experience:
      • Master's Degree
      • Program management of executive education programs
      • Experience with website/online portals
      • Experience working with high-level executives and industry professionalPreferred Knowledge, Skills, and Abilities:
        • Proficient in Microsoft Office Suite. Proficient in video conferencing platforms including Zoom and Microsoft TeamsResponsibilities:
          • Program Planning - Under direction from Associate Directors, plan program calendar annually (working with hotel availability, CED availability, university calendar, and other holidays). Maintain CED calendars for seminar rooms; specifically, assigning programs to virtual classroom and/or F2F classroom as required. Oversee adequacy of materials, necessary training aids, and learning journals.
          • Client Communication - Maintain client-specific website(s), including online registration and follow-up communication for respective clients. Communicate with clients for offsite and international programs to arrange program-related logistics, instructors' visas/travel details, enrollment of participants, shipment of materials, etc. as needed. Correspond with program participants before, during, and after the program. Serve as point of contact for participants while they are attending program.
          • Program Development - Under direction from Associate Directors/Executive Directors, develop topics and modify program curriculum as needed. Identify proposed speakers and contract for specific program hours; coordinate curriculum and class schedules with faculty. Evaluate speakers, subjects, and programs. Provide timely feedback to all presenters to assist them in reaching objectives.
          • Virtual Classroom Production - Participate in program production via weConnect software in CED seminar room as needed.
          • Program Logistics - Book hotel rooms, catering, transportation, midweek dinner, photographer, and Rec Center access for programs in College Station. Arrange for other vendors (videography, academic simulations, etc.) for programs as needed.
          • Business Development - Communicate with prospective CED clients and travel to meet with them as needed. Develop proposals, cost sheets, and curriculum for prospective/current clients as needed.
          • Student Supervision - Assist with supervising 12-14 student workers on daily tasks.
          • Other - Perform other duties as assigned.Instructions to Applicants : Applications received by Texas A&M University and TAMHSC, must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.

Keywords: Texas A&M University, College Station , Program Manager - Client Engagement, Executive , College Station, Texas

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