Business Office Supervisor
Company: Southwest Dermatology & Vein
Location: Austin
Posted on: February 16, 2026
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Job Description:
Job Description Job Description Southwest Dermatology and Vein
is a physician owned medical practice seeking an experienced and
professional Patient Access Supervisor to join our team. Selected
candidate will work under direction of our physician owner and
practice administrator providing management and leadership to our
team. Candidate will be responsible for overseeing 10 employees and
4 locations. While the manager's primary work location is in South
Austin, travel frequent travel to our Buda, Dripping Springs and
Manor clinics is a requirement of the position Main
Responsibilities : Oversee staff and patient scheduling Works with
clinical supervisor and front office lead to ensure appropriate
staffing ratios based on patient volume Reviews PTO requests,
monitors overtime, ensures all employees take breaks/lunches Able
to interview, hire, coach and terminate staff as appropriate
Initial point of contact for patient complaints Posses knowledge of
current labor laws / HR regulations Conduct employee reviews
Ability to resolve conflict in a calm and understanding manner Able
to enforce Policies and Procedures and update as needed. Monitors
injectable and product inventory Works closely with other
departments to ensure proper reconciliation of encounters, packing
slips, invoices and receipts Ensures daily patient payments are
reconciled and balanced to cash receipt logs, maintains office
petty cash system, receipts and petty cash journal of expenses
Oversee the repair and maintenance of all office equipment and
facilities Proficient in medical billing, insurance payments and
all aspects of revenue cycle management Proficient in Quickbooks,
Microsoft Excel and Word Accounting/Financials using QuickBooks –
manage practice finances, pay invoices/bills in timely manner,
record, reconcile, deliver month end reports to Accountant monthly
Review and process biweekly payroll Regulatory Compliance, training
on HIPAA, Employee Manual and all compliance plans along with
staying current and updating plans as necessary Marketing through
print advertising, community outreach and online media Oversee IT
and Phone systems- PM, EHR and Legacy systems Comfortable making
decisions and acting on them Strong organization and leadership
skills EXPERIENCE: Bachelors in Business or Healthcare Management
preferred. Two to five years recent experience in related setting.
Expertise with HIPAA, CMS Compliance Plans, & MIPS, QuickBooks,
Microsoft Office (especially Excel), medical terminology and
coding, medical billing and experience with electronic medical
record systems. COMPENSATION: Commensurate with experience Work
Remotely No Job Type: Full-time Benefits: 401(k) Dental Insurance
Employee Discount Health Insurance Life insurance Paid Time Off
Referral program Vision insurance Schedule: Monday through Friday;
8 am - 5 pm Education: Bachelor's Degree and/or Certification in
Medical Billing Experience: Management Experience: 2 years Primary
Work Location: South Austin (Westgate), but frequent travel
required Southwest Dermatology & Vein is a leader in the fields of
dermatology and vein surgery. We are committed to providing the
utmost in customer service and creating an inviting, personal
experience for each patient and the community we serve. This is
cultivated through our staff and expertly trained physicians. We
are continually building a team of dedicated, hard-working staff
who are committed to providing our patients an outstanding level of
service. We recognize that each employee brings a unique blend of
experience, passion and integrity to their role. Southwest
Dermatology & Vein is an Equal Opportunity Employer. We celebrate
diversity and are committed to creating an inclusive culture for
our team. Benefits and 401K options are available for full-time
employees. Powered by JazzHR TDw9npUgcL
Keywords: Southwest Dermatology & Vein, College Station , Business Office Supervisor, Administration, Clerical , Austin, Texas
