Administrative Associate IV

Company: Texas A&M University
Location: College Station
Posted on: April 13, 2025

Job Description:

Job Title

Ready to apply Before you do, make sure to read all the details pertaining to this job in the description below.

Administrative Associate IV

Agency

Texas A&M University

Department

Mathematics

Proposed Minimum Salary

$15.85 hourly

Job Location

College Station, Texas

Job Type

Staff

Job Description

Glimpse of the Job

The Mathematics Department at Texas A&M University is seeking a detail-oriented Administrative Associate to provide administrative support, handle immigration paperwork, assist in event planning, manage facilities, and offer staff support. Responsibilities include supporting department heads, processing J-1 and other immigration cases, organizing meetings and seminars, maintaining administrative records, coordinating office assignments, and providing backup support. If you are organized and proactive, we encourage you to apply for this role!

Opportunities to Contribute

Performs word processing, spreadsheets, presentations, and data management.

Composes and edits departmental correspondence, reports, and presentations on departmental administrative webpages.

Assists with annual reporting via Interfolio Faculty 180.

Generates and collects faculty teaching and research reports including personnel files.

Arranges tenure-track faculty in person interviews and travel (15-25/year).

Processes J-1 immigration employment paperwork for visitors and faculty.

Handles necessary paperwork for research positions (e.g., posting form, 5VS, RPA form, matrix).

Backup for H-1B and permanent residency cases.

Maintains calendar, purchases, and restocks supplies.

Submits maintenance requests and coordinates faculty workstation refresh.

Manages inventory and asset disposal.

Assigns office spaces and parking permits.

Provides building and room access.

Backup for Administrative Coordinator in Mathematics Teaching Operations.'

Qualifications

High school graduation or an equivalent.

Four years of experience in general office or clerical work.

A well-qualified candidate will also possess

Knowledge of word processing, spreadsheet, and database applications.

Strong verbal and written communication skills.

Strong interpersonal and organizational skills.

Ability to work with sensitive information and maintain confidentiality.

Hourly Rate: $15.85 per hour

Schedule: This position may require you to work evenings or weekends occasionally.

Export Control: This position will require export-control authorization prior to starting employment.

What You Need to Do

Apply! Submit a resume/cv and cover letter. These documents will help us with the review process. You may upload these documents on the application under CV/Resume.

Why Texas A&M University?

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

The Department of Mathematics within the College of Arts of Sciences plays a fundamental role in any area of human activity, from purely scientific enterprises to the financial and business world. The analytical and quantitative skills acquired with rigorous mathematical training to provide various career opportunities, including jobs in academia, industry and government labs, actuarial companies, the financial market, high-tech and computer-security companies, conservation and environmental agencies, energy, and many others. To learn more about us, please visit our website at https://artsci.tamu.edu/mathematics/index.html

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts , and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums

12-15 days of annual paid holidays

Up to eight hours of paid sick leave and at least eight hours of paid vacation each month

Automatic enrollment in the Teacher Retirement System of Texas

Health and Wellness: Free exercise programs and release time

Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more

Educational release time and tuition assistance for completing a degree while a Texas A&M employee

Living Well, a program at Texas A&M that has been built by employees, for employees

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume' or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.

Keywords: Texas A&M University, College Station , Administrative Associate IV, Administration, Clerical , College Station, Texas