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Administrative Associate III

Company: Texas A&M University
Location: College Station
Posted on: December 4, 2019

Job Description:

Job Title Administrative Associate III Agency Texas A & M University Department Dean Of Education Proposed Minimum Salary Commensurate Job Location College Station, Texas Job Type Staff Job Description Our Commitment Texas A & M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability. Diverse perspectives, talents, and identities are vital to accomplishing our mission and living our core values. Who we are The College of Education and Human Development at Texas A & M University has been transforming lives for 50 years. Now the 4th largest college at Texas A & M University with over 6,000 enrolled students, we are not just a school for teachers. We are a school for leaders in not just in education, but also business, sport, health, and government. To learn more, visit us at ********************************* What we want The selected candidate will subscribe to and support our commitment to Inclusion, Diversity, Equity and Accountability (IDEA) as stated above. If the description sounds interesting to you, we invite you to apply to be considered for this opportunity. The Administrative Associate III is responsible for serving as a support for the daily operations of the Office of the Dean of the College of Education and Human Development, as well as providing administrative support for the Associate Dean for Research. Required Education and Experience: - High school graduation or any equivalent combination of education and experience - Three years of experience in general office or clerical work Required Knowledge, Skills, and Abilities: - Knowledge of word processing, spreadsheet, database, and presentation applications - Emphasis on critical thinking skills - Interpersonal and communication skills - Planning and organization skills - Ability to multitask and work cooperatively with others Preferred Education and Experience: - Experience coordinating events. Experience providing customer service in a professional office setting Preferred Knowledge, Skills, and Abilities: - Experience with electronic survey instruments - experience with ASTRA, Concur, Workday, and other Texas A & M personnel systems - Demonstrated experience working with diverse population Responsibilities: Support the Office of the Associate Dean for Research - Provide administrative support for Associate Dean of Research and Pre-Award Staff including: manage calendar, check email to track deadlines, alter meeting schedule/locations, schedule meetings and help with meeting preparation - Provide support for CEHD Center Evaluation Process including: coordinate with senior CERD staff to send notifications to Center Directors of evaluation schedule, handle communications with the center evaluation committee, schedule meeting dates and communicate with attendees, and collect evaluation meeting notes - Provide support for CEHD Council of PI's including: coordinate with senior CERD staff for scheduling meetings (4-5 per year), handling lunch orders for meeting, communicate with CPI and with College faculty on behalf of CP, and collect and distribute meeting notes Office Management for the Office of the Dean - Manage visitor traffic through reception area, including greeting and helping visitors as they arrive - Track altered meeting schedules/locations - Schedule meetings and reserve rooms - Handle complex scheduling and re-scheduling of meetings for administrators via use of electronic poll tools - Coordinate scheduling for standing meetings in ASTRA - Organize and execute monthly office birthday celebration - Determine food needs for office events, submit purchase orders and order meals for events - Serve as logistical planner for specific events as needed and assist with college events as needed - Analyze current workflows in order to find redundancies and/or inefficiency, and suggest potential streamlining actions or new processes - Receive and log mail Direct & Manage Phone Interaction - Serve as the front line of communication for the CEHD by receiving and directing phone calls to the main college line - Compile knowledge of working areas of the college, and correct individuals to handle specific problems, so that calls may be transferred to the proper individual - Manage student complaints, referring students to appropriate parties for resolution - Answer questions for students, faculty and staff - Take accurate messages for the deans and deans' assistants as needed Visitor Interaction - Serve as the host for the dean's office by receiving and directing visitors to the office of the dean - Greet visitors and offer refreshments, etc. Special Projects - Assist in special projects as assigned, including the development of on-line training modules for student workers and analyzing workflows within the Administrative support unit in the dean's office to increase efficiencies - Perform other duties as assigned Instructions to Applicants: Applications received by Texas A & M University and TAMHSC, must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity. Howdy and thank you for your interest in a career with Texas A & M University. As the flagship campus of The Texas A & M University System, we are located in College Station, Texas with a student population of more than 64,000 and nearly 9,000 faculty and staff.The Spirit of Aggieland is unmistakable. We are a unique American institution, fostering a culture of friendliness, diversity, compassion and respect for one another. Our unique history and rich traditions make Texas A & M special.From our benefits package and professional development opportunities to our retirement programs, Texas A & M is a great place to work. Your path to a great career starts here!Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity. If you need assistance in applying for this job, please contact **************. Useful Links: - Benefit Programs - Retirement - Cost of Living Calculator - Employee Discount Program - Flexible Spending Accounts - University Holidays - Legal Statements - New Employee Orientation - Prospective Employees - Safety & Security Notices - Training & Development - USERRA - Nondiscrimination Notice

Keywords: Texas A&M University, College Station , Administrative Associate III, Administration, Clerical , College Station, Texas

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